An AI employee in your accounting firm.

OCR reads an invoice; it doesn't manage anything. An AI employee takes the whole flow: it watches the inbox where documents arrive, reads each one (crumpled photos included), posts a draft in your software with the original attached, checks the VAT number, chases missing documents itself and warns you when something needs your attention — in WhatsApp, like a colleague. And when an amount is unreadable, it doesn't guess: it asks. It's a position filled, not one more feature.

Digitisation changed the medium (scanning, OCR, Peppol, portals), not the workload: someone still has to check what the OCR read, chase missing documents, follow up with clients, watch deadlines and bridge the tools. An AI employee automates precisely that layer, inside your current software — it adds none — and your staff keeps validation. The difference fits in one sentence: a digitised tool waits to be used; an automated employee does the work and lets you know. And in a profession officially in shortage, it's often the only recruitment that completes in 14 days.

It never guesses — that's a build rule, not a promise. Everything goes to draft in your software, the original is always attached, and an unreadable amount or label triggers a question, not an assumption. Nothing is posted without human validation: your staff keeps final control. The AI employee removes the typing and the document chasing, not the responsibility for the file.

Yours. Belgian firms work in Horus, WinBooks, Sage BOB, Exact Online, Octopus, Silverfin, Yuki, Adsolut… — and the employee is built on your combination, not the other way round. Today, employees already work in production in Falco and Horus, as well as in Odoo; more than 100 standard applications can be connected. Closed software « without an official API » is not an obstacle: several connectors already in production were built exactly for that case.

With you: the employee works on your infrastructure, hosted in Europe. Each client file stays separate, secrets are never shared, conversations aren't kept beyond what's needed, and there's always a human in the loop for sensitive actions. Designed for GDPR and aligned with the European AI Act from day one. If you stop, your data is returned.

Technically yes: an Employa AI employee is a custom AI agent — autonomous software that watches your tools and acts on your behalf. We call it an « employee » because that's how it behaves in your firm: a first name, a precise position, rules, and it works in WhatsApp like a colleague. The difference with most AI agents on the market: this one is built for your profession and nobody else's, in Belgium, and it's on the job in 14 working days.

Prices are public — « on quote » doesn't exist at Employa. The hiring interview costs €750: a week of analysis, and you leave with the job description, the quantified gain and a firm price (deducted if you sign within 30 days). Construction runs from €2,500 to €10,000 once, depending on the scope of the position — payable upfront or spread over 12 months. Then the salary: €290, 490 or 790 per month depending on workload, with no long-term commitment.